Proposal to allocate $300/yr for supplies

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This budget has been superseded by the Proposal to Create a Supplies and Maintenance Budget.

Sponsors

  • Chris Agocs

History

  • Mailing List Announcement: 30 March 2017
  • Officially Proposed: 5 April 2017
  • To be Voted on: 5 May 2017

Background

As a hackerspace, we need keys and paper and stuff and that all costs money.

Language

Authorize members of the Board of Directors to spend up to $300 per fiscal year on supplies for the organization. Here, "supplies" is defined as materials that help the organization run, and not materials in furtherance of buildout or individual hacking.

Supplies include, but are not limited to:

  • Printer paper
  • Printer ink
  • Label maker tape
  • First aid supplies, costing no more than $20 each (e.g. a box of bandages, not a whole first aid kit)
  • Pencils (e.g. Dixon Ticonderoga, not carpenter's pencils)
  • Pens
  • Markers
  • Whiteboard erasers
  • Garbage bags
  • Paper plates / official letterhead
  • Paper/plastic disposable cups
  • Plasticware
  • Paper towels
  • Keys
  • RFID key fobs
  • Tape (Packing, masking, painter's, gaffer's. Duct and electrical tapes are questionable)

The following are not supplies:

  • Lumber
  • Plywood
  • Acrylic
  • Drywall
  • Paint
  • Screws
  • Nails
  • Fasteners of any sort
  • Glue
  • Metal Stock
  • Solder
  • Electrical components
  • Laptops and accessories
  • Projectors
  • Power cables
  • Power strips
  • Food
  • Drinks

The $300 allocation will reset at the beginning of every fiscal year, on August 1. Unspent money will be returned to the general budget. Future board members should not see this as an invitation to go on a last minute shopping spree, however; they should be reminded that unspent supply funds can go towards buying bigger and better toys next fiscal year.

The amount allocated for supplies will be prorated to $75 for the 2016/2017 fiscal year. No items purchases before the passage of this proposal will be reimbursed under this proposal.

All supplies purchases must be announced to the membership on the mailing list. The Treasurer must keep a record of the amount of money in the Supplies fund, and must be able to produce a list of all items purchased as supplies. Should the Treasurer determine that spending $300 on supplies is imprudent (e.g. if the organization has a monthly net revenue of less than $25), he or she will have the power to suspend supplies purchases for the remainder of the fiscal year.

Results

Motion Passes - 11 yay, 0 nay

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